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VILLAGE OF NASHVILLE
VILLAGE TREASURER JOB DESCRIPTION
Village Treasurer
2 year Appointed Position
Salaried Status (Annual pay set by Village Council)
Duties as presented in the 1998 General Law Village Charter.
Treasurer; duties (MCL 64.9)
1. Have the custody of all money, bonds other than official bonds filed with the
clerk under chapter II, mortgages, notes, leases, and evidences of value
belonging to the village.
2. Received all money belonging to, and receivable by the corporation.
3. Keep an account of all receipts and expenditures.
4. Collect and keep an account of all taxes, and money appropriated, raised, or
received for each fund of the village, and keep a separate account of each fund.
5. Pay check disbursement authorizations out of the particular fund raised for
the purpose for which the disbursement was authorized.
6. Perform duties prescribed by this act relating to assessing property and
levying taxes.
Treasurer; reports; contents. (MCL 64.10)
The treasurer shall report to the clerk on the first Monday of every month, if
required, the amounts received and credited to each fund, on what account
received, the amounts paid out from each fund during the preceding month, and
the amount of money remaining in each fund on the day of the report. The
treasurer shall also exhibit to the council annually within 45 days after the
end of the fiscal year, and as often and for such period as the council shall
require, a full and detailed account of the receipts and disbursements of the
treasury since the date of the treasurer’s last annual report, classifying them
by the funds to which the receipts are credited and out of which the
disbursements are made, and the balance remaining in each fund.
Treasurer; vouchers (MCL 64.11)
The treasurer shall take vouchers for all money paid from the treasury, showing
the amount and fund from which payment was made. Upon settlement of the vouchers
with the proper officers of the village, the treasurer shall file the vouchers
with the clerk.
Treasurer; disposition of money; private use prohibited (MCL 62.12)
The treasurer shall keep all village money in depository accounts authorized by
law. The treasurer shall not use, either directly or indirectly, the village
money, warrants, or evidences of dept for his or her own use or benefit, or that
of any other person. On proof of the violation, the village council shall
declare the office vacant and appoint a successor for the remainder of the term.
Functions subject to ordinance (MCL 64.12a)
The functions of the village treasurer are subject to an ordinance adopted under
section 8 of chapter V. (Village Manager)
Additional duties of the Treasurer of the Village of Nashville (appointed
position, salaried status)
• Gather special assessment information to be placed on the taxes and give to
the council for approval (unpaid water/sewer bills, unpaid sidewalk payment,
other)
• After getting approval from the council to attach the special to the taxes,
give all information to the Township supervisor to be added to taxes
• Sort and mail all taxes by July 1
• Receive all taxes payable to the village during the required times
(by being available to the public at least 1 day per week during the month of
July)
• Balance and deposit all taxes received
• Enter tax payments into the Township computer system
• Turn over village tax records to the county on or after October 1
• Wright all checks needed to pay bills (as needed)
• Wright all checks needed to process payroll (done weekly)
• Keep records of all check books (deposits, payments, interest income)
• Keep records of all bonds, CD’s, other investments
• Make complete financial reports to council as requested
• Operate computer terminal to input and retrieve data
• Operate office machines, such as: typewriter, computer, calculator, adding
machine, photocopier and fax machine
• Perform duties requested by the village president or council
Required knowledge, skills, abilities, and minimum qualifications
Thorough knowledge of the laws, ordinances and other regulations pertaining to
records management.
Thorough knowledge of village services, organizational structure and general
operation
Skilled in accurately compiling and evaluating data and information, and
preparing clear and accurate reports
Skilled in maintaining complex record keeping and document retention systems
Knowledge of business English and math
Ability to establish effective working relationships and use good judgment,
initiative and resourcefulness when dealing with the public, elected officials,
vendors and other employees
Other requirements
Must be able to manage multiple items at the same time; prioritize tasks; and
meet recurring and period time constraints; must be able to maintain
confidentiality
Must be bondable by a surety company
Certification as a notary public must be obtained after appointment to this
position
Physical demands
The physical demands described here are representative of those that must be met
by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to
perform the essential functions.
While performing the duties of this job the employee is regularly required to
communicate with other employees and the public. Some mobility within the office
and the ability to operate various office equipment is required.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision
abilities required by this job include close vision and the ability to adjust
focus.
Preferred education and/or experience
Associate degree in business, accounting or related field from an accredited
college or university
Two years of experience in municipal government and/or accounting
Any equivalent combination of education and experience is acceptable
Work environment
The work environment characteristics described here are representative of those
an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to
perform the essential functions.
While performing the duties of this job the employee sits or stands in an office
or computer room.
The noise level in the work environment is usually quiet.
Selection guidelines
The duties listed above are intended only as illustrations of the various types
of work that may be performed. The omission of specific statements of duties
does not exclude them from the position if the work is similar, related or a
logical assignment to the position.
This job description does not constitute an employment agreement between the
employer and employee and is subject to change by the employer as the needs of
the employer and requirements of the job change.
This position is a salaried position hours required are at treasurer’s own
convenience except when processing village bills, payroll, or taxes which must
be done at specified times of the week/month/year. No overtime compensation is
paid for this position.
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VILLAGE
OF NASHVILLE, MICHIGAN