VILLAGE OF NASHVILLE

VILLAGE MEETING TAPING POLICY

(AUDIO TAPE-RECORD & VIDEO TAPE-RECORD)

OCTOBER 12 2006

This policy was established by the Village of Nashville to identify the rules and regulations concerning audio tape-recording and/or video tape-recording of any Village meeting per the Open Meetings Act (Act 267 of 1976, 15.263, section 3. (1).

The village realizes that all persons have a right to attend a meeting of the public body of the Village of Nashville and also have the right to tape-record, to video tape, to broadcast live on radio, and to telecast live on television the proceedings of any public meeting held by the Village of Nashville without prior approval from the Village of Nashville. However, the Village of Nashville wishes to establish reasonable rules and regulations in order to minimize the possibility of disrupting the meeting.

To make sure any recording of village meetings is not disruptive and non-intrusive to the public meeting being taped, the following regulations apply to all persons attempting to tape-record a village meeting, either by audio tape or video tape.

·        All taping will be done on cassette tape (audio taping) or VHS tape (video taping) – as these are the only means available to the village for reviewing any taping done within a village meeting.

·        When asked, the person taping the meeting will make available a copy of the taping to the Village office for review.

·        All taping shall done out of the line of site of the council, board, or committee holding the meeting.

·        All video taping will be unmanned throughout the meeting, and on a stationary stand placed in the back corner of the meeting room. No changing of tapes and restarting of recorder will be allowed during the meeting time.

·        All audio taping will be done from the seat of the person doing the taping and shall not be visible by the council, board, or committee holding the meeting.

UNDER NO CIRCUMSTANCES WILL A RECORDER OF ANY TYPE BE PLACED ON THE TABLE NEAR/OR DIRECTLY IN FRONT OF A COUNCIL, BOARD, OR COMMITTEE MEMBER DURING A MEETING WITHOUT PERMISSION.