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Village of Nashville DPW Policies
- 1. Lock out / Tag out Procedure Policy
- 2. Confined Space Entry Policy
- 3. Hazard Communication Program Policy
- 4. Respirator and Respirator Program Policy
- 5. Resident Culvert Policy
- 6. Sidewalk - Sidewalk Approach Replacement Cost Policy
- 7. Water/Sewer Hookup of Un-served Properties Policy
- 8. Vacating Streets, Alleys, or Public Grounds Policy
- 9. Alley Maintenance Policy
- 10. Extension of Village Utilities Policy
- 11. Fire Hose Rental Policy
Lockout/Tagout Policy
1. Purpose
To prevent injury from the unexpected energizing, startup or release of stored
energy that could cause injury.
2. Examples of Stored Energy Where Lockout/tagout Applies
A. Electrical
B. Mechanical
C. Thermal Steam
D. Chemical. Acids and Caustics
F. Explosives, Natural Gas
F. Hydraulic
O. Pneumatic
H. Gravity
3. Scope
A lockout/tagout is mandatory whenever employees perform maintenance or service
work on machines or equipment.
Required Lockout/Tagout
A. Maintenance or service work means constructing, installing, setting up,
adjusting, inspecting, modifying, maintaining and/or servicing machines or
equipment. These activities clay also include lubrication, cleaning or releasing
jams in machines or equipment and making adjustments or tool changes if the
employee may have exposure to the unexpected energizing or startup of the
equipment or release of hazardous energy.
B. Before removal or bypassing any guard or other safety device.
C. When an employee must place any part of his or her body into a “point at
operation” or other danger zone that exists during a machine operation cycle.
Exceptions to Lockout/Tagout
A. Normal production activities in which lockout cannot take place because of
the nature of the operation or t the operation is routine, repetitive, and
integral to the use of the equipment for production, but only if the employer
provides alternative measures that provide effective protection.
B. Cord and plug type of equipment (operator has control of cord).
C. Hot Tap operations.
4. Responsibilities
A. Safety Manager
1. Procedure development and maintenance.
2. Authorization of lockout/tagout devices.
3. Employee training.
4. Annual inspections for compliance of procedures.
B. Supervisors
1. Knowledge of lockout/tagout procedures.
2. Enforcement of lockout/tagout procedures.
3. Recognition when retraining is needed.
4. Participates in development of specific job procedures.
C. Authorized Employees to Perform Lockout
1. Understanding of purpose of lookout1agout.
2. Understanding hazards of unexpected energizing of equipment.
3. Can perform lockout/tagout.
D. Affected Employees—Employees in Area of Lockout/Tagout
Understanding the importance of lockout/tagout and the importance of not
attempting to remove a lockout/tagout device.
5. Approved Lockout/Tagout Devices
A. All authorized employees will receive specific lockout locks.
1. The Safety Manager will issue approved looks. Locks will be standardized.
2. The look owner will receive only one key with the lock. The lock owner must
maintain the key. The Safety Manager may maintain a master key but cannot use it
without following lock removal procedures.
3. The lock owner’s name will be engraved with his or her name.
4. The employer will maintain a record of all assigned locks in the maintenance
office and the Safety Managers office.
5. Employees must not make duplicate keys.
6. Employees must not use looks for any purpose other than lockout.
7. Multiple lock adapters will be available for all jobs requiring more than one
safety lock.
B. Tags will not replace locks unless it is impossible to physically install
locks to isolation devices. Employees will inform the Safety Manager when
lockout is impossible so the Safety Manager can arrange for engineering changes
that allow the use of locks.
6. Training
A. Frequency
1. During facility or job orientation.
2. Before new job assignment.
B. Affected Employee
Purpose and function of energy control (lookout/tagout) program.
C. Authorized Employee
1. Purpose and function of energy control (lockout/tagout) program.
2. Recognition of type and magnitude of applicable hazardous energy sources.
3. Methods and means for isolation and control of energy (lookout/tagout)
D. Record Keeping
Maintained in the Safety Managers office.
7. Retraining
A. When procedure inspection reveals non-compliance.
B. Accidents due to non-compliance of procedures.
C. Changes in lockout/tagout program.
D. Changes in equipment or machines.
8. General Lockout Procedure
A. Employee Notification
Notify all affected employees that a lockout or tagout system is will be in use
and inform them of the reason for lockout.
B. Preparation
Locate all energy sources needing isolation.
C. Equipment Shutdown
Shut equipment down by the normal stopping procedure (depress stop button. open
toggle switch, etc.), if it is operating. Contact operator for shutdown
procedures.
Note: Do not use the electrical disconnect switch to stop equipment.
D. Equipment Isolation
Operate the switch, valve, or other energy isolating device(s) to cut the
equipment off from its energy source(s).
1. For electrical energy.
Locate correct electrical disconnect switch and pull down the disconnect switch.
2. For mechanical energy.
Allow mechanical energy, such as that in springs, elevated machine members or
rotating flywheels to dissipate or restrain it by methods, such as repositioning
or blocking.
3. For thermal, chemical, flammable, pneumatic, hydraulic where such energy is
contained in lines or pipes.
Close valves, disconnect lines, or install isolating ‘‘blanks’’.
E. Application of Lockout/Tagout Device
Place assigned lock on disconnect switch, valve or other locking device.
1. Each person shall place his/her lock on the locking device. The use of a
single lock is not permissible to represent more than one employee unless
management has established procedures for such a situation and the procedure
will provide “at least as effective’’ protection to all employees working on
that particular equipment,
2. If maintenance “crew” is conducting extensive equipment service or repair
that will continue into the next shift, group lockout procedures shall be
followed.
a. Supervisor will assume responsibility or assign responsibility for group
lockout,
b. The “responsible” individual will follow equipment lockout procedure and
install group lockout device,
c. Each employee performing equipment servicing will install personal lockout
device and remove personal lock when completing work, (This includes
“responsible” individual installing group lock.)
d. The group lock will remain on equipment throughout repair and the
“responsible” individual is the only person who can remove it.
3. Employees may not use tags unless a specific job procedure that demonstrates
their necessity and correct use is in place and the tags are “at least as
effective” as a look, (The Safety Manager must approve the procedure.)
F. Release of Stored Energy
It is mandatory to release, disconnect, restrain or otherwise make safe all
potentially hazardous stored or residual energy. if servicing of hazardous
chemical transfer lines occurs, lines must be flushed out, according to company
(or manufacturer’s) procedures.
G. “Test Start”
After assuring that no personnel have exposure, and as a check on having
disconnected the energy sources, operate the push button or other normal
operating controls to make certain the equipment will not operate.
9. Specific Lockout Procedures
A. if equipment meets one of the following criteria, follow the specific lookout
procedures for that type of equipment:
1. Equipment having more than one energy source.
2. Equipment requiring more than one lockout device.
3. Equipment lockout requiring multiple lookout box.
4. A previous unexpected energizing accident occurred to that type of equipment.
5. Equipment requiring tags rather than locks.
10. Restoring Locked Equipment
A. Notify personnel in startup area,
B. Clear all tools and repair equipment,
C. Remove locking devices,
D. Restore all isolating devices.
E. Notify operating personnel of operation status.
11. Emergency Removal of Lock; Other Than By Installer
A. Attempt to reach person who installed lock to determine equipment status.
B. Notify security.
C. Security supervisor and maintenance supervisor will inspect equipment that
requires starting.
1. Review work order.
2. Repair completed.
3. Guards installed.
4. Tools cleared from machinery.
D. Notify personnel in area of startup and follow unlocking procedures.
12. Inspections/Enforcement
A. inspections will take place annually and records maintained, Safety Manager
will be responsible to complete and record Inspection.
B. if inspections reveal improper or lack of lockout/tagout procedures,
retraining of affected employees will be conducted.
C. Supervisors will conduct daily inspections for compliance of lockout
procedures and employees will receive discipline if they fail to lookout
property.
CONFINED SPACE ENTRY PROCEDURE POLICY
Purpose
The purpose of this document is to communicate the Village of Nashville’s
compliance with MIOSHA requirements for a permit-required confined space entry
and to outline the Village of Nashville’s confined space entry program.
The Village of Nashville has identified all permit-required confined spaces at
this location and has determined entry and rescue procedures.
This document contains:
• the employer’s procedures for permit-required confined space entry,
• the names of the entry supervisors trained to issue permits,
• the names of all employees (authorized entrants) trained to enter
permit-required confined spaces or serve as attendants,
• the names of the trained rescue and emergency service members.
In addition, the document specifies:
• all personal protective equipment (PPE), air monitoring equipment, and rescue
equipment that employees use at this location.
• the Village of Nashville’s responsibilities to contractors and the
contractor’s duties to the Village of Nashville.
Scope and Application
The Village of Nashville defines a permit-required confined space as a space
that has all four (4) of the following characteristics:
1. It is large enough and has a configuration that allows an employee to bodily
enter it and perform assigned work; and
2. It also has limited or restricted means for entry or exit; and
3. It is not designed for continuous employee occupancy, and
4. It has one or more of the following characteristics:
• It contains, or has a potential to contain a hazardous atmosphere,
• Contains a material with the potential for engulfing an entrant,
• Has an internal configuration such that an entrant could be trapped or
asphyxiated by inwardly converging walls, or a floor which slopes downward and
tapers to a smaller cross-section, or
• Contains any other recognized serious safety or health hazard.
Administrative Measures for Preventing Unauthorized Entries Into Permit-Required
Confined Spaces
The Village of Nashville has taken administrative measures to prevent
unauthorized entries. These measures include the use of signs, barriers, covers,
guardrails, fences, and locks.
Entry supervisors will remove unauthorized individuals who enter or attempt to
enter the permit-required confined spaces.
Attendants will advise unauthorized persons that they must exit immediately if
they have entered the PERMIT-REQUIRED confined space. Attendants will also
inform authorized entrants and the entry supervisor if unauthorized persons have
entered the PERMIT-REQUIRED confined space
It is the responsibility of the individual(s) entering a PERMIT-REQUIRED
confined space to be sure they have been issued a PERMIT-REQUIRED confined space
entry permit. Entering permit-required confined space without a permit or
required training is an unauthorized entry and violates the Village of
Nashville’s policy.
Identification and Evaluation of Permit-Required Confined Spaces
The Village of Nashville has conducted a survey of this facility and determined
that the following locations are PERMIT-REQUIRED Confined Spaces. Employer
performed an analysis to determine the hazards, entry procedures, protective
equipment required, rescue and emergency services necessary.
• INSERT LIST (DPW must complete this list)
Entry supervisors will review the analysis for the location for which they are
to issue a permit.
An analysis of each PERMIT-REQUIRED confined space at this facility follows this
section.
Means, Procedures, And Practices
It is the responsibility of the Village of Nashville to issue permits and to
enforce compliance with PERMIT-REQUIRED confined space entry procedures.
The Village of Nashville has trained entry supervisors in the skills necessary
to issue permits.
The entry supervisor is responsible for testing the atmosphere and evaluating
the hazards the PERMIT-REQUIRED confined space. The entry supervisor will place
the written permit at the entry point into the PERMIT-REQUIRED confined space
prior to entry.
The entry supervisor will make certain that employees comply with the following
means, procedures, and practices for safe permit space entry operation.
Acceptable Entry Conditions
The entry supervisory shall test the PERMIT-REQUIRED confined space for
acceptable entry conditions.
Acceptable Entry Conditions Are:
• more than 19.5%, but less than 23.5% oxygen, and
• less than 10% of the Lower Flammable Limit (LFL) of a flammable liquid or gas,
and
• not to exceed the Permissible Exposure Level (PEL) of a toxic chemical.
Isolation and Lockout
The entry supervisor shall assure the isolation of the permit-required confined
space from serious hazards. Mechanical equipment that poses a hazard in the
space must be “locked out” accordance with the MIOSHA General Industry
Standards. Chemical or gas lines that are open within the permit space must be
isolated by appropriate means. These include blanking, misaligning or removing
sections of lines, pipes, or ducts, or a double block and bleed system.
Atmospheric Hazards
The entry supervisor will assure adequate purging, inerting, flushing, or
ventilation of the space before authorized entrants enter a permit-required
confined space. This is accomplished by ventilating the atmosphere, after
purging, if the space is a flammable liquid container or if purging is otherwise
necessary, before an authorized entrant enters the space.
Inerting is the displacement of the atmosphere in a permit space by a
noncombustible gas to such an extent that resulting atmosphere is
noncombustible. This procedure produces an IDL oxygen-deficient atmosphere. The
entry supervisor must ensure proper respiratory protection provided to the
authorized entrant before entering the permit space using this procedure.
Barriers
The entry supervisor will provide (if applicable) for barriers around the permit
space opening to:
• prevent unauthorized entry into the space, and
• protect authorized entrants inside the space from objects and persons outside
the space.
Verification
The entry supervisor will assure that conditions in the permit space are
acceptable for entry throughout the duration of entry operations. To accomplish
this, the supervisor will
use calibrate test instruments to monitor the atmosphere within the space and
make inspections to assure that isolation is being maintained for the space.
Attendant
The entry supervisor will provide at least one attendant outside the permit
space into which entry is authorized for the duration of entry operations.
NOTE: An entry supervisor who receives adequate training may serve as the
attendant.
Personal Protective Equipment (PPE)
The Village of Nashville will provide any personal protective equipment (PPE)
necessary for safe entry into and rescue from permit-required confined spaces at
no cost to employees. The Village of Nashville will maintain that equipment
properly and assure that employees use it properly.
Permit-Required Confined Space equipment program includes:
• testing and monitoring equipment
• ventilation equipment
• communications equipment
• lighting equipment
• barriers and shields
• ingress and egress equipment
• rescue and emergency equipment
• FFE
• any other equipment necessary for safe entry into and rescue from permit
spaces.
Evaluation of Permit Space conditions
The entry supervisor will evaluate permit-required confined space conditions as
follows when entry operations take place. The entry supervisor will:
• Test conditions in the permit space to determine if acceptable entry
conditions exist before entry is authorized.
If it is not feasible to isolate the space because the space is large or is part
of a continuous system, pre-entry testing shall be performed to the extent
feasible before entry is authorize Entry conditions shall be monitored in the
areas where authorized entrants are working.
• Test or monitor the permit space as necessary to determine if acceptable entry
conditions a being maintained during the course of entry operations.
• When testing for atmospheric hazards, test for oxygen first, then flammables (LFL),
and then for toxic substances (PEL).
Personnel Roles and Duties
Entry Supervisors
Only the entry supervisor may issue permit-required confined space entry
permits. The entry supervisor or the Village of Nashville has had training in
permit-required confined space entry procedure. The training includes:
• hazard recognition,
• recognition of the physical signs and symptoms of exposure to a hazard,
• understanding the consequences of exposure to a hazard,
• communication requirements,
• personal protective equipment requirements,
• written permit-required confined space information,
• rescue procedures,
• use of appropriate air testing equipment,
• details of Employers written plan,
• hazards of temperature extremes, and
• lockout/tagout and isolation.
Duties of the entry supervisor
The entry supervisor:
1. Knows the hazards (or potential hazards) that workers may face during entry,
including information on the mode, signs and symptoms, and consequences of the
exposure(s) to if entrants;
2. Verifies, by checking that the appropriate entries have been made on the
permit, that all tests specified by the permit are in place before endorsing the
permit and allowing entry to begin;
3. Terminates the entry and cancels the permit as required;
4. Verifies that rescue services are available (during entry operations) and
that the attendant has a means of communications available for calling rescue
services;
5. Removes unauthorized individuals who enter or attempt to enter the permit
space during entry operations; and
6. Determines, whenever responsibility for a permit space entry operation is
transferred and intervals dictated by the hazards and operations performed
within the space, that entry operations remain consistent with the terms of the
entry permit and that acceptable entry conditions are maintained.
ENTRY SUPERVISOR TRAINING
Training
The following employees have received training as Entry Supervisors and are,
therefore, qualified to issue permits at this facility:
Name:
1. ____________________________________________________
2. ____________________________________________________
3. ____________________________________________________
4. ____________________________________________________
5. ____________________________________________________
6. ____________________________________________________
7. ____________________________________________________
8. ____________________________________________________
9. ____________________________________________________
10. ____________________________________________________
Authorized Entrants
Only those individuals who received training in permit-required confined space
entry and stand-by procedures may enter confined spaces. Authorized entrants
have received training in:
• recognizing and understanding the hazards that they may face during entry
operations,
• recognizing the physical signs and symptoms of exposure to a hazard(s),
• understanding the consequences of exposure to a hazard(s),
• communication requirements for confined space entry operations,
• procedures for notifying the attendant when the entrant(s) initiate the
evacuation of a permit space,
• the use or PPE, such as retrieval lines, body harness, respirators/SCBA, and
protective clothing needed for safe work operations, entry, and exit,
• verifying that the atmosphere of a confined space is tested before entering
the space after absence, i.e. lunch,
• the external barriers required to protect entrants from external hazards and
the proper use those barriers,
• evacuating a confined space when ordered by the attendant, entry supervisor,
or another entrant,
• evacuating a confined space when an alarm is activated,
• evacuating a confined space when entrants perceive that they may be in danger,
• evacuating a confined space when atmospheric monitoring equipment alarms.
Duties of the Authorized Entrant Include:
1. Knowing the hazards (or potential hazards) that they may be faced with during
entry, including the mode, signs or symptoms, and consequences of the exposure(s);
2. Properly using all equipment;
3. Communicating with the attendant as necessary to enable the attendant to
monitor entrant status and enable the attendant to alert entrants of the need to
evacuate the space required;
4. Alerting the attendant whenever:
• The entrant recognizes any warning sign or symptom of exposure to a dangerous
situation; or
• The entrant detects a prohibited condition; and
5. Exiting from the space as quickly as possible whenever:
• The attendant, the entry supervisor, or another entrant gives an order to
evacuate;
• The entrant recognizes any physical warning sign or symptom of exposure to a
dangerous condition (that is, the entrant feels better or worse than before he
or she did before entering the confined space),
• The entrant detects a prohibited condition,
• An evacuation alarm goes off; or
• The atmospheric monitoring equipment alarms.
AUTHORIZED ENTRANTS TRAINING
Training
The following employees have been trained as Authorized Entrants and have the
authority to enter permit required confined spaces in this facility:
Name:
1. ____________________________________________________
2. ____________________________________________________
3. ____________________________________________________
4. ____________________________________________________
5. ____________________________________________________
6. ____________________________________________________
7. ____________________________________________________
8. ____________________________________________________
9. ____________________________________________________
10. ____________________________________________________
Attendants
The attendant is aware of the hazards of the permit-required confined space, of
the actions necessary to make the space safe for entry, and of the fact that any
condition can change. Attendants have received training in:
• the duties of the attendant. This includes the requirement that the attendant
must stationed and remain outside the permit space at all times during entry
operations (unless another attendant relieves him or her),
• the need to continuously maintain an accurate count of all persons in the
space,
• knowing and recognizing potential hazards and the symptoms of exposure to a
hazard,
• monitoring activities inside and outside the permit space to determine if it
is safe for entrants to remain in the space,
• the need to maintain effective and continuous communication with the entrants,
• summoning rescue services, and
• entry permits.
Duties of the Attendants include:
1. Knowing the hazards (or potential hazards) that workers may face during
entry,
2. Knowing the physicals signs or symptoms and consequences of the exposure(s).
3. Being aware of possible behavioral effects of hazard exposure to authorized
entrants.
4. Maintaining an accurate count of authorized entrants in the permit space and
assuring that the means used to identify authorized entrants accurately
identifies who is in the permit space.
5. Remaining outside the permit space during entry operations unless another
trained attendant relieves him or her.
6. Communicating with authorized entrants as necessary to monitor entrant status
and to alert entrants of the need to evacuate the space.
7. Monitoring activities inside and outside the permit space to determine if it
is safe for entrants to remain in the space, and
8. Ordering the entrants to evacuate the permit space immediately if the
attendant under any of the following conditions:
• The attendant detects a prohibited condition such as an alarm on the air
monitor,
• The attendant detects the behavioral effects of hazard exposure in an entrant,
• The attendant detects a situation outside the space that could endanger the
entrants,
• The entry supervisor orders an evacuation, or
• The attendant cannot effectively and safely perform all the duties required.
9. Summoning rescue and other emergency services as soon as the attendant
determines that the entrants may need help to exit from the permit space.
10. Taking the following actions when unauthorized person(s) approach or enter a
permit space while entry operations are underway:
• Warn the unauthorized person(s) that they should stay away from the permit
space,
• Advise the unauthorized person(s) that they must exit immediately if they have
entered the permit space, and
• Inform the authorized entrants and the entry supervisor if unauthorized
person(s) have entered the permit space.
In addition, Attendants:
• Can perform non-entry rescues if they have received proper training.
• Will not perform any duties that might interfere with the attendant’s primary
duty to monitor and protect the authorized entrants.
ATTENDANTS TRAINING
Training
The following employees have been trained as Attendants and have the authority
to work as Attendants during permit-required confined space operations:
Name:
1. ____________________________________________________
2. ____________________________________________________
3. ____________________________________________________
4. ____________________________________________________
5. ____________________________________________________
6. ____________________________________________________
7. ____________________________________________________
8. ____________________________________________________
9. ____________________________________________________
10. ____________________________________________________
Rescue Team
The Chief of the Village of Nashville’s Fire Department has agreed to provide
rescue services, needed, for the Village of Nashville permit-required confined
space operations. The written agreement signed by the chief is attached.
or
The Village of Nashville has identified and trained several individuals to be
members of the in-plant rescue an emergency services team. Rescue team members
have received training in:
• personal protective equipment, including respirators and rescue equipment
necessary for making rescues from the permit spaces in our facility,
• assigned rescue functions,
• authorized entrant training,
• making confined space rescues at least once every 12 months using mannequins
personnel through representative openings and portals whose size, configuration,
an accessibility closely approximate those of the permit spaces from which
rescues may be required in the plant,
• basic first aid, and
• CPR.
Notification of Rescue and Emergency Services
The Entry Supervisor will establish a procedure by which the attendant will
notify rescue an emergency services before issuing a permit-required confined
space permit. The means to call for rescue services will be on the entry permit.
RESCUE TEAM TRAINING
Training
The following individuals have received training as confined space rescue and
are qualified to serve on the Rescue Team:
Name:
1. ____________________________________________________
2. ____________________________________________________
3. ____________________________________________________
4. ____________________________________________________
5. ____________________________________________________
6. ____________________________________________________
7. ____________________________________________________
8. ____________________________________________________
9. ____________________________________________________
10. ____________________________________________________
Preparation, Issuance, Use, and Cancellation of Entry Permit
Permit System
Before entry begins, the entry supervisor identified on the permit shall sign
the entry permit to authorize entry,
The permit shall be made available to all authorized entrants, by posting it at
the confined space opening or by any other equally effective means. This enables
entrants to confirm the pre-entry preparations are complete.
The duration of the permit may not exceed the time required to complete the task
or job identified on the permit in accordance with the purpose of the entry. The
duration of the permit can not exceed one shift. If the job requires two shifts
for completion, then at least two permits are necessary.
The entry supervisor should terminate entry and cancel the permit when:
• The entry operations that the entry permit covers are complete; or
• A condition that the entry permit does not allow arises in or near the permit
space.
Any individual designated as the entry supervisor has the authority to terminate
entry and cancel a permit.
The Village of Nashville shall retain each canceled entry permit for at least
one year to facilitate the review the permit-required confined space entry
program. The entry supervisor should note any problems encountered during an
entry operation on the appropriate permit so that revisions to the permit space
program can be made.
Entry Permit
The entry permit that documents compliance and authorizes entry to a permit
space should identify:
1. The permit space to be entered;
2. The purpose/reason of the entry;
3. The date and the authorized duration of the entry permit;
4. The authorized entrants within the space, by name, as this will enable the
attendant to determine quickly and accurately, for the duration of the permit,
which entrants are inside the space;
5. The personnel, by name, currently serving as the attendant(s);
6. The individual, by name, currently serving as the entry supervisor, with a
space for the signature or initials of the entry supervisor who originally
authorized entry;
7. The potential or real hazards of the space to be entered;
8. The measures used to isolate (lockout) the permit space and to eliminate or
control permit space hazards during entry;
9. The acceptable entry atmospheric conditions;
10. The results of initial and periodic air monitoring tests performed,
accompanied by the name or by an indication of when the tests were performed;
11. The rescue and emergency services that can be summoned and the means for
calling those services;
12. The communication procedures used by authorized entrants and attendants to
maintain contact during the entry operations;
13. The equipment, such as PPE, air testing equipment, communications equipment,
alarm systems, and rescue equipment to be provided.
14. Any other information whose inclusion is necessary, given the circumstances
of the particular confined space, in order to ensure employee safety; and
15. Any additional permits, such as for hot work, that have been issued to
authorized work in the permit space.
A copy of the Village of Nashville entry permit is included at the end of this
written program. The entry permit can be thought of as a safety checklist.
Concluding Permit-Required Confined Space Operations
The entry supervisor must perform four major tasks to conclude a permit-required
confined space entry. They are:
1. Making sure that all employees are out of the confined space.
2. Securing the permit-required confined space. The entry supervisor will assure
that the appropriate employees remove all lockout devices, replace any safety
guards that may have been removed, and will assure that the opening to the space
is left in a securely close position.
3. Assuring that appropriate personnel perform the proper maintenance of
equipment.
4. Notifying rescue and emergency services that the entry is complete.
Review of Permit-Required Confined Space Operations
Employer will:
• Review entry operations whenever measures taken under the permit space program
fail I properly protect employees, and
• Correct any deficiencies in the program before authorizing subsequent entries.
The following are some examples of circumstances requiring the review of the
permit-require confined space program:
• any unauthorized entry of a permit-space,
• the detection of a permit space hazard that the permit did not cover,
• the occurrence of an injury or near-miss injury during entry,
• a change in the use or configuration of a permit space, and
• employee complaints about the effectiveness of the program.
Annual Review
The Village of Nashville will review the permit-required confined space program,
annually, using the cancel permits from the previous year entry operations.
Revisions to the program will be done, if necessary, to ensure that employees
participating in entry operations are protected from the known permit space
hazards.
Contractors
Employer’s Responsibilities to Contractors
When the Village of Nashville arranges to have employees of another employer
perform work that involves permit space entry, the responsibilities of the
Village of Nashville include:
1. Informing the contractor that the workplace contains permit-required confined
spaces an that permit space entry is allowed only through compliance with a
permit space program meeting the requirements of MIOSHA.
2. Informing the contractor of the elements, including the hazards identified
and the Village of Nashville’s experience with the space (copies of canceled
permits), that make the space in question permit space.
3. Apprising the contractor of any precautions or procedures that the Village of
Nashville has implemented for the protection of employees in or near permit
spaces where contractor personnel will be working.
4. Coordinate entry operations with the contractor if the Village of Nashville
employees and contract employees will be working in or near permit spaces.
This includes developing and implementing procedures to coordinate entry
operations when employees of more than one contractor are working simultaneously
as authorized entrants in a permit space, so that employees of one employer do
not endanger the employees of are other employer.
5. Debriefing the contractor at the conclusion of the entry operations regarding
the permit space program followed and regarding any hazards confronted or
created in the permit spaces during entry operations.
Contractor’s Responsibility to the Company
In addition to complying with the permit-required confined space requirements
that apply to all employers, each contractor whom the Village of Nashville
retains to perform permit space entry operations should:
1. Obtain any available information regarding permit space hazards and entry
operations from the Village of Nashville.
2. Coordinate entry operations with the Village of Nashville, when both Village
employees and contract employees will be working in or near permit-required
confined spaces. This includes developing and implementing procedures to
coordinate entry operations when employees more that one employer are working
simultaneously as authorized entrants in a permit space, so that employees of
one employer do not endanger the employees of any other employer.
3. Inform the Village of Nashville of the permit space program that the
contractor will follow and any hazards confronted or created in a permit space,
either through a debriefing or during entry operations. MIOSHA requires this
exchange of information from both the Village and the contractor.
Name: _______________________________________________
Title: ________________________________________________
Date: ________________________________________________
Date Revised/Reviewed: _________________________________
WRITTEN HAZARD COMMUNICATION PROGRAM
GENERAL
The following hazard communication program has been established for the
Nashville Department of Public Works. This program will be available for review
by all employees.
1. HAZARD DETERMINATION
The Village will be relying on material safety data sheets from suppliers to
meet determination requirements.
2. LABELING
A. Each employee will be responsible for seeing that all containers coming in
are properly labeled.
B. All labels shall be checked for:
* Identity
* Hazard
* Name and address of responsible party
C. The Superintendent shall be responsible for seeing that all portable
containers used in their work area are labeled with identity and hazard warning.
3. MATERIAL SAFETY DATA SHEETS (MSDS)
A. The Superintendent will be responsible for compiling the master MSDS file. It
will be kept in a file at the Sewer Plant Office.
B. MSDSs will be available for review to all employees during each workshift.
Copies will be available upon request to the Superintendent.
C. The Employees will be provided with the required MIOSHA Right-To-Know posters
and postings notifying employees of new or revised MSDSs within five (5) days of
receipt of new or revised MSDSs.
4. EMPLOYEE INFORMATION AND TRAINING
A. The Superintendent shall coordinate and maintain records of training
conducted for the Department of Public Works Crew.
B. Before starting work, or as soon as possible thereafter, each new employee
will attend a safety class. In that class, each employee will be given
information on:
Hazard Comm. Program page 2
* Chemicals and their hazards in the workplace.
* How to lessen or prevent exposure to these chemicals.
* What the company has done to lessen or prevent workers exposure to these
chemicals.
* Procedures to follow if they are exposed.
* How to read and interpret labels and MSDSs.
* Where to locate MSDSs and from whom they may obtain copies.
C. The employee will be informed that:
* The employer is prohibited from discharging, or discriminating against, an
employee who exercises the rights regarding information about hazardous
chemicals in the workplace.
* As an alterative to requesting an MSDS from the employer, the employee may
obtain a copy from the Department of Public Health. A sign will be posted with
the address and telephone number of the department responsible for such
requests.
D. Attendance will be taken at training sessions. These records will be kept by
the Superintendent.
E. Before any new hazardous chemical is introduced into the workplace, each
employee will be given information in the same manner as during the safety
class.
5. HAZARDOUS NON-ROUTINE TASKS
A. On occasion, employees are required to do work in hazardous areas (e.g.
confined spaces). Prior to starting work in such areas, each employee will be
given information about the hazards involved in these areas.
This information will include:
* Specific chemical hazards
* Protection/safety measures the employee can take to lessen risks
* Measures the company has taken to lessen the hazards including ventilation,
respirators, the presence of another employee, and emergency procedures
B. It is the policy of the Village of Nashville that no employee will begin work
in a confined space, or any non-routine task, without first receiving a safety
briefing.
6. INFORMING CONTRACTORS
A. It is the responsibility of the Village of Nashville to provide any other
contractors with employees exposed to our chemicals with the following
information:
* Hazardous chemicals with which they may come in contact.
* Measures the employees may take lessen the risks.
* Where to get MSDSs for all hazardous chemicals.
Hazard Comm. Program page 3
B. It is the responsibility of the Village of Nashville to obtain chemical
information from contractors when they will expose our employees to hazardous
chemicals which they may bring into our workplace.
7. PIPE AND PIPING SYSTEMS
A. Information on the hazardous contents of pipe and piping shall be identified
on the pipe as to its contents.
8. LIST OF HAZARDOUS CHEMICALS
This is a list of the chemicals used by the Department of Public Works Crew.
Further information can be obtained by reviewing MSDSs at the central location.
This list is subject to additions or deletions.
Stamark P- 46 Pavement Adhesive
Randustrial Water Pressure Cement
N U-Duh
Super Wet
Asphalt Cold Mix
Silicone (clear, blue, high temp. red, black, white, bronze.)
Permatex High Tack
3M Weather Strip Adhesive (black)
Classic Plastic Auto Body Filler
Fibergel Body Filler
Oatly Purple Primer/Cleaner
Novaclean
Vinyl Spackling
Galaxy Stainless Plumber
All Purpose Cement (pvc cement)
Arrest
Dont Bug Me
Epic
Opthalene
Nimbus
Kibosh
Stylene
On Your Mark
Prizm
Starting Fluid
Cyclo Carb. Cleaner
Cyclo Silicone Spray
Permatex Battery Cleaner
Duro Belt Grip
Hazard Comm. Program page 4
Brake Fluid
Permatex Gasket Remover
Enzymes 300
Triple X Sewer Compound
Windsheild Washer Solvent
BL-50 R.V. Anti-freeze
Isopropyl Alcohol, Anhydrous (gas line anti-freeze)
Anti-Freeze Coolant
Force
Uni-Dox
Orange Gel Degreaser
Sprint
Urgent
Sentinel
Riptide
Swab Concrete Floor Cleaner
Brake Cleaner
Muratic Acid 20%
Mineral Spirits
Super Permalube Grease
Amoco 300 Motor Oil
Auto-Value ATF
Auto-Value Motor Oil
Uni-rooter
Scram
Selective Weed Control Liquid Herbicide Mixture
Aquatic Weed Control Diquat
Oil Base Traffic Paint White
Oil Base Traffic Paint Yellow
Petroleum Rustproofing
Bench and Seat Enamel
Fence and Roof Enamel (Aluminum)
Pit Stop (blue, osha green, white, fire red)
Super Stripe Traffic Paint (yellow, white)
HI-TECH Colors
Randustrial Pavement Sealer
Pave Brite Marking Paint (yellow, white)
Tournament Top Coat Green
Fence and Roof Enamel Aluminum
Plasti-Kote Truck and Van Colors All colors-unleaded
Plasti-Kote Truck and Van Colors All colors-unleaded
Best Interior Satan Gloss Enamel
Best Interior/Exterior Decorative Enamel
Best Ultra Gloss Polyurethane
Best Exterior Flat House Paint
Hazard Comm. Program page 5
Best Interior/Exterior Ultra Gloss Spray
Good Interior Semi-gloss House and Trim
Acetylene
Der-Vel
Encore
SAFE USE OF RESPIRATOR AND RESPIRATOR PROGRAM
FOR THE DEPT. OF PUBLIC WORKS EMPLOYEES
1. S.C.B.A. (Self-contained Breathing Apparatus) shall be provided by the
employer for the workers.
2. The employee must be in good health and physically able to perform the work
necessary.
3. The employee shall use the S.C.B.A. when needed.
4. The S.C.B.A. will be stored in the office of the W.W.T.P. and taken to the
job site.
5. The Supt., Assistant Supt., or the person in charge at the time of needed use
will be in charge.
6. The training will be covered by the Supt. or Assistant Supt. and or outside
qualified people.
7. Disciplinary action will be handled by the Village Council.
8. The S.C.B.A. #'s A. Scot Aviation No. 13E-08, one half hr. and a Bio. Marine
Bio.-pack 45 No. TC-13F-27, 40 Min.
9. Standby people will be present whenever the S.C.B.A is in use (Covered in
confined space entry program)
Proper use of equipment will be covered in the monthly meetings.
Monthly checks on respirators:
Face piece Assembly
Regulator Assembly
Cylinder and Valve Assembly
Back Frame and Harness Assembly
Air Lines
Date of last Cylinder Test
Make sure the Cylinder is full
If the S.C.B.A. has not been used clean it. It should be cleaned
after every time it is used.
In an emergency operation use the respirator as any other time.
If the regulator stops working: Open the by-pass (read knob) counterclockwise
and adjust the air flow to sufficiently supply the requirements of the user, and
exit the space as quickly as possible.
Be sure and use common sense.
RESIDENT CULVERT POLICY
If a resident replaces or repairs their culvert, for whatever reason, then it is
their own financial responsibility.
If the village as part of a community project (such as ditching), replaces or
repairs a persons culvert, then (like sidewalks) the resident must pay half the
cost of the work.
If a resident replaces or repairs their culvert, at their own cost, and within
five years a village project that would have involved work on that culvert takes
place and the work on that culvert
meets standards of work the village would have done; then the village will
reimburse the resident for half the cost of the work done up to the amount the
village would have paid.
SIDEWALK/SIDEWALK APPROACH REPLACEMENT COST POLICY
It is the policy of the Village of Nashville that when the Village replaces the
sidewalk or sidewalk approach on property that is in need of repair the property
owner will be billed for 1/2 of the cost of the repair and the Village will pay
the other 1/2 of the cost of the repair of the sidewalk or sidewalk approach.
All cost to the property owner will be billed after the project is completed.
Payment is due upon receipt of the bill.
The village clerk may annually certify all unpaid charges for sidewalk repair /
replacement done on any premises which remain unpaid for a period of six months
to the Village Assessor who may place the same on the next tax roll of the
village. Such charges may be collected in the same manner as general village
taxes.
WATER/SEWER HOOKUP OF UN SERVED PROPERTIES POLICY
It is the policy of the Village of Nashville that any property in the Village
limits that is not currently served water or sewer and wishes to be served the
following will be the cost of such
service.
1. The Village will pay 50% of the cost to bring water and/or sewage to the
border of a property. The Village is not responsible for any costs relating to
bringing water and/or sewer from the property line to the dwelling.
2. There is a ceiling of $3,000 that the Village will pay per property that
requests service.
3. The water - sewer stub fees are not included in this cost. They are charged
in addition to this service charge per the Village water/sewer ordinances.
VACATING STREETS, ALLEYS, OR PUBLIC GROUNDS POLICY
1. Purpose
As it is occasionally necessary for the health, welfare, comfort and safety of
the people of Nashville to vacate, discontinue or abolish an existing street,
alley, public ground, or part thereof, a procedure therefore shall be
established.
2. Council authority to vacate property.
The council shall have power, in accordance with the Village Charter, Act No 3
of the Public Acts of 1895, as amended, to vacate any street, alley or other
public ground, or any part thereof, within the Village.
3. Definitions.
Alley - A minor thoroughfare, under the jurisdiction and control of the Village,
open to public use, for the purpose of secondary ingress and egress to service
adjacent buildings or property.
Public Ground - Any real property or interest therein owned or possessed by the
Village, other than an alley or street.
Public Utility - Any person, firm, corporation, municipal department, board or
commission duly authorized to furnish and furnishing under Federal, State, or
municipal regulations to the public: gas, steam, electricity, sewage disposal,
communication, telegraph, transportation, or water.
Street - The entire width between boundary lines of every way, other than an
alley, which is publicly maintained and under the jurisdiction and control of
the Village, when any part thereof is open or may be open to the use of the
public for purposes of vehicular travel.
4. Request for Vacation of Public Property.
a. Submission of Application and Fee. A property owner whose property abuts a
street, alley, or public ground may request that such street, alley, public
ground, or part thereof be vacated by submitting an application to the
Department of Public Works. Such application shall provide a legal description
of the street, alley, public ground or part thereof to which the application
applies, the name of the abutting property owner and a description of his or her
parcel, and shall be accompanied by a fee as established by resolution of the
Village Council.
b. Department of Public Works and Fire Department Review. Upon receipt of an
application for vacation, the Department of Public Works and Fire Department
shall review the application and shall submit the same to the Village Council
with any objections which the Department may have to such vacation. If there is
any current or possible future use of the area proposed to be vacated for
utilities, access or similar purposes, the Department shall report any easements
which should be retained by the Village in the Street, Alley, public ground, or
part thereof in case of vacation.
5. Preliminary Resolution of Village Council.
a. Declaration of Intent. Whenever the Village Council shall deem it advisable
to vacate, discontinue or abolish any street, alley, public ground, or part
thereof, the Village Council shall by resolution declare its intention to
vacate, discontinue, or abolish, said street, alley, public ground, or any part
thereof.
b. Schedule Public Hearing. In said declaration of intent, the Village Council
shall schedule a time and place for the Village Council to meet and hold a
public hearing to hear and consider comments and objections submitted in writing
or orally pertaining to the proposed vacation, discontinuance, or abolition.
6. Notice of Public hearing.
a. Published in Newspaper. At least ten (10) days prior to the date of public
hearing, notice of the time, place and purpose of the public hearing shall be
published in a newspaper of general circulation in the Village.
b. Written Notice.
1. Adjacent Property Owners. Written notice shall also be given either
personally or by regular mail to the owners and occupants of all property
abutting or located within three hundred (300) feet of the portion of the
street, alley, public ground, or part thereof proposed for vacation as shown on
the current assessment rolls of the Village of Nashville, if within the Village,
or of the municipality where the property is located, if not within the Village.
2. Adjacent Municipality. Written notice shall also be given to an adjacent
municipality if any property located within that municipality is to be given
notice of the hearing.
c. County/State Officials; Public Utilities. Written notice shall also be
provided at the same time and in the same manner to
1. The State Treasurer, the Drain Commissioner and the Chairperson of the Board
of County Road Commissioners which owns any abutting land or land included in an
affected plat.
2. Each public utility which is known to have installations or equipment in
abutting land or an affected subdivision or which has a recorded easement or
franchise right which would be affected.
3. The Director of the State Transportation Department if any of the abutting
land or affected subdivision includes or borders a state highway or federal aid
road.
7. Final Resolution of Village Council.
a. Vacate, Discontinue, or Abolish Action. If after the public hearing, the
Village Council determines it is necessary for the health, welfare, comfort and
safety of the people of Nashville to vacate, discontinue or abolish an existing
street, alley, public ground, or part thereof, the Village Council shall so
vacate, discontinue, or abolish by resolution.
b. Reservation of Easement. In the same Resolution, the Village Council may
reserve an easement in the street, alley, or public ground for public utility
purposes and other public purposes within the right-of-way of the street, alley,
or public ground being vacated, discontinued, or abolished.
c. Extinguishment of Easement. To the extent permitted by law, the Village
Council may by resolution extinguish any such easement whenever the easement
ceases to be useful for public utility purposes or other public purposes.
8. Recording of Resolution. Whenever the Village Council by resolution vacates,
discontinues or abolishes a street, alley, public ground, or part thereof, the
Village Clerk shall, within thirty (30) days, record a certified copy of the
Resolution with the Barry County Register of Deeds, and shall send a copy to the
State Treasurer. Until recorded, the Resolution shall not have force or effect.
9. Circuit Court Proceedings. To the extent required by state law, a
right-of-way vacation may also be accomplished by an action filed in the circuit
court in accordance with the state Land Division Act, Act No. 288 of the Public
Acts of 1967, as amended.
VILLAGE ALLEY MAINTENANCE POLICY
The village will maintain the following alleys.
• A village map identifying the status of all alleys in the village will be
maintained in the Nashville Village Hall, and the DPW Office. The Village Office
and DPW Office will also keep a list of alleys maintained by the village.
• The DPW Department will grade and fill as determined by the DPW Superintendent
alleys maintained by the village.
• Snow plowing of alleys maintained by the village will be done at the
discretion of the DPW Superintendent. Village streets will have priority in snow
plowing.
• Residents with property adjoining an alley not maintained by the village may
petition the village council to add an alley to the maintenance list.
POLICY RELATIVE TO THE EXTENSION OF VILLAGE OWNED UTILITY
SERVICES
WHEREAS, the Village of Nashville has financed, constructed, owns and operates
public water and sanitary sewer systems; and
WHEREAS, the systems are a valuable asset of the Village, owned, controlled and
operated for the benefit of the customers of the systems; and
WHEREAS, due to changing demographics and recent economic development patterns
in and around the Village there has been an increased demand for utility
services; and
WHEREAS, the Council has reviewed and considered the current systems’ capacity
and revenue generation capability and concluded that it is in the best interest
of the systems to adopt a “growth pays for growth” philosophy with respect to
future extensions of the systems; and
NOW, THEREFORE, IT IS RESOLVED THAT:
1. Requests by property owners or developers for extensions of the Village’s
public water system and / or sanitary sewer system shall be treated in
accordance with the following policies:
A. Request to extend any system component outside the Village’s boundaries shall
be denied absent: (1) the annexation of the property into the Village, (2) the
conditional transfer of the property into the Village, or (3) as otherwise
expressly permitted by written agreement between the Village and any other
governmental body with jurisdiction over the rights-of-way involved, which
agreement shall reflect that the rates to be charged for such service(s) apply
to properties that will remain outside of the Village. Any extension of a system
component outside of the Village’s boundaries shall be subject to and in
accordance with all adopted ordinances and policies of the Village.
B. Extensions of the systems within the Village shall be the financial
responsibility of the party requesting the extension. For purposes of
interpretation, “financial responsibility” shall mean any and all costs and fees
associated with the extension including, but not limited to, engineering, legal,
administrative and construction costs. Without limiting the foregoing and where
individual circumstances warrant, as determined at the sole discretion of the
Council, the Council may utilize the following mechanisms in order to facilitate
extensions of the systems within the Village:
(1) The Village may enter into a written agreement with the party requesting an
extension of the systems. Any such agreement shall identify the parties’
obligations as well as the method by which the developer or property owner’s
financial responsibility shall be ensured. Such agreements may only be
authorized and adopted by the Village Council.
(2) The Village Council may, in accordance with the adopted ordinances of the
Village, create a special assessment district for the purpose of making public
improvements including the construction and extension of a public water or
sanitary sewer line. All properties that benefit from the public improvement
shall be included in the special assessment district to the extent and in the
manner provided by law. A district can be created either on the Village
Council’s initiative or in response to petitions received from property owners.
The financial responsibility for the public improvements shall be apportioned as
provided by law upon the properties especially benefited.
(3) The Village Council may enter into a payback agreement relative to the
extension of the systems. Any payback arrangement shall provide that the
system’s extension shall be the financial responsibility of the party requesting
the extension and those paybacks shall only be collected from future connection
charges collected by the Village as identified in the agreement. No payback
agreement shall exceed ten (10) years in duration.
2. All extensions of the systems shall be designed and engineered in accordance
to Village specifications and shall be subject to the review and approval of the
Village’s Superintendent of the Department of Public Works and the Village
Engineer.
3. Any extension of the systems shall be located and constructed within public
right-of-ways. Where additional rights-of-way are needed to extend the systems,
related acquisition costs shall be the financial responsibility of the developer
or property owner requesting the extension. Any extension of the systems shall
be constructed across the entire frontage of the developer or property owner’s
property to be served to facilitate future extensions by adjoining property
owners.
4. Nothing herein shall be interpreted or construed to waive the need of users
of the systems from complying with the Village’s adopted ordinances.
5. All resolutions or parts of resolutions in conflict herewith are, to the
extent of such conflict, hereby repealed.
FIRE HOSE RENTAL POLICY
This policy was established by the Village of Nashville to identify the
procedures and charges that Village employees are to follow when processing a
request to rent the village fire hose to fill a swimming pool within the village
limits. (According to Ordinance #70 section 1-E)
The use of a Village fire hydrant to draw water for the purpose of filling a
swimming pool will only be permitted with the prior written approval of the
Village and shall be subject to the terms listed in this policy.
1. As the village fire hose is un-metered the council hereby sets the flat rates
of:
• $25 for the use of the village fire hose for pools that hold up to 3000
gallons.
• $50 for the use of the village fire hose for pools that hold over 3000
gallons.
• Use must be paid for and written approval obtained at the Village office
before fire hose is received from the DPW department.
(All fire hose use is based on the availability of a fire hydrant within reach
of the swimming pool being filled – for those properties not within reach of a
fire hydrant refer to Ordinance #72)
2. All village fire hose use shall be monitored by a village DPW employee. And
shall be conducted during village employees working hours – weekdays 7:00am to
3:30 pm.
3. No fire hose rental will be allowed on non-workdays (Saturday or Sunday) or
after work hours – after 3:30 pm unless the resident pays an additional charge
equal to the overtime rate (determined at time of use) for at least 2 hours
(could be more if more time is required) for the employee who worked while
monitoring the fire hose use.
4. Employees should do the following:
Employees are required to:
• hookup the hose at the start of use
• check the hose occasionally to make sure it is being properly used
• unhook the hose at the end of use
Employees are not required to:
• be on site during the complete filling of the pool
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VILLAGE
OF NASHVILLE, MICHIGAN
